Welcome, fellow adventurers, to the wild terrain of organizational optimization in 2024! Just like setting up camp requires careful planning and the right gear, optimizing your business is all about streamlining processes, stoking the efficiency fire, and creating an agile haven for your team.

In the vast landscape of business growth, it’s not just about embracing digital transformation; it’s about setting up the perfect campsite for success. 

Picture this: your organization, equipped with the latest tools, navigating the wilderness of evolving markets, all while managing a workforce that can seamlessly adapt to changing conditions. Now, that’s a journey worth embarking on!

But before you break out the marshmallows, your company’s adventure starts with capturing accurate data – the compass that points you in the right direction. It’s like plotting your course before hitting the trails. Once you’ve got your bearings, the Simplus Managed Services and Advisory teams are your seasoned guides, ready to lead you through the uncharted territories of business optimization. Supported by our Implementation and Change Management teams, you can ensure the gear you’re using is the right fit and being used properly by the organization at large. 

With experience as our compass, we’ve helped numerous organizations align their infrastructure to create a campsite where new technologies simplify work processes, boost efficiency, and expand the boundaries of an agile work environment. 

So, strap on your hiking boots and get ready for a journey where every step brings you closer to a business landscape optimized for success! 

In this article, we’ll focus on the three most common goals for org optimization: To improve the user experience, develop cost-saving and efficient processes, and develop an agile work environment. 

1. Simplify Work Processes for a Positive User Experience

Balancing efficient internal processes and a seamless user experience (UX) for both internal stakeholders and external clients forms a bedrock for success. As organizations navigate the complexities of modern markets, the recognition that organizational optimization directly influences UX has become increasingly evident. 

For example, studies show that organizations focused on data-driven best practices have over 70 percent engaged employees in the workplace. When employees believe their efforts matter, the company reaps the rewards with a more productive workplace and better employee performance, which leads the company on the path to meeting KPIs. 

In addition to implementing a user-friendly interface, our Advisory team works with companies to explore their growth potential. Here are some examples: 

• Streamlined processes that reduce complexity, making it easier for users to navigate and complete tasks without unnecessary complications.
• Identifying and automating routine and repetitive tasks that minimize manual efforts, reducing errors and saving valuable time so users can focus on more strategic value-add activities.
• Integrated disparate systems and platforms into a unified ecosystem.
• Tailor workflows to match the specific needs of different teams or individuals.
• Ensure that work processes are accessible via mobile devices.

This journey toward organizational optimization stands as a gateway to elevating the quality of interactions, be they within the confines of the company or extending to the end-users in the broader market.

2. Improve Efficiency

The interconnected nature of enterprises demands a closer look at your company’s internal processes, with an eye on refining and streamlining operations. Analyzing workforce productivity and processes is essential. But did you know around 99 percent of Salesforce orgs have out-of-date installed packages? Do you understand the impact custom fields have on system efficiency? 

“Salesforce orgs rely heavily on installed packages to expand their functionality and improve user experience. However, as the Salesforce ecosystem continues to evolve, keeping these packages up-to-date becomes increasingly crucial,” Mike Bogan, a solution engineer, explained.  “Out-of-date packages not only impact org performance but can also pose serious security risks.”

By partnering with an experienced advisory team, companies can strategically optimize organizational workflows, examine product and system performance, and unlock a myriad of benefits that directly contribute to heightened efficiency. 

3. Develop an Agile Work Environment 

The process of moving toward an agile environment is surprisingly introspective. It requires objectively looking at your work processes (some of which have been part of your company’s journey since the beginning) and dividing effective processes from those that may interfere with achieving agility. And examine stakeholders’ roles in the overall process. 

Studies show that Agile methodology is 1.5x more successful than other models like Waterfall and Iterative. In fact, 4 out of every 5 organizations prefer Agile. But how you approach this evolution makes a huge difference. 

“In rapidly changing environments, recognize that detailed plans beyond the immediate day may become obsolete. This is why it’s essential to focus on daily adaptability and responsiveness to effectively navigate evolving circumstances,” explained Maximilian Kramer, cofounder of Kramer & Matt GmbH and a Forbes contributor. 

You want your employees to feel their work matters but this also means their jobs will likely change to ensure business objectives and output align. What you need is a fresh perspective and a clear view from an experienced team. 

Simplus Advisory Services plays a crucial role in helping organizations achieve business agility by providing strategic guidance, expertise, and support in navigating the complexities of the business environment. 

By leveraging advisory services, organizations can benefit from external insights and expertise to strategically plan, implement, and sustain business agility initiatives. This partnership helps organizations stay responsive, adaptive, and competitive in an ever-changing business landscape.

Here are three ways advisory services contribute to fostering business agility:

• Advisors assist in establishing key performance indicators (KPIs) that measure the success of agility initiatives and regularly monitor these metrics to track progress and identify areas for improvement.
• Advisors promote a collaborative culture that values open communication, teamwork, and knowledge sharing.
• Advisors help optimize the organizational structure to support agility with strategies such as creating cross-functional teams, flattening hierarchies, and fostering a culture that encourages innovation and quick decision-making.
• Advisors guide organizations in adopting and integrating technologies that enhance agility using cloud solutions, automation tools, and digital platforms to streamline processes and enable rapid adaptation to market changes.

Much like adventurers plan their journey and equip themselves with the right tools, optimizing your organization involves gearing up with streamlined processes, a constant stoking of the efficiency fire, and creating an agile haven for your team. 

The journey is not solely about embracing digital transformation but about crafting a strategic and efficient base to support new business ventures, overcome challenges, and thrive in the often wildly competitive market. 

We can help.

Together, we can ensure your processes flow seamlessly, and your organizational camp is packed for the exciting terrain that lies ahead.